Policy Plan

1. Organisation
Name: Foundation Prometheus Legal Consultancy
Chamber of Commerce: 81446454
E-mail: info@prometheuslegalconsultancy.nl

2. Introduction

2.1. Purpose and motivation
With this policy plan – drawn up on 01 January 2021 – the Foundation aims to achieve its objectives over the next three years. In carrying out the policy set out in this plan, the Foundation strives to achieve its statutory objective as laid down in the Articles of Association of the Foundation. The statutory objective of the Foundation is to provide free legal advice to persons who cope with a legal question or problem, whether as a result of the COVID-19-pandemic or otherwise. The Foundation was established on 31 December 2020 and will operate (initially) with eight (8) volunteers. Each volunteer is an excellent student at the University of Amsterdam.* Each volunteer is also familiar with the particular field of law in which he or she advises the client. The volunteers of the Foundation see it as their social duty to give back to society and Prometheus Legal Consultancy is the realisation of that.

* Prometheus emphasises that its volunteers merely study at the University of Amsterdam. This does not imply an affiliation of any kind with the aforementioned university.

3. Objective, vision, strategy and target group

3.1. Objective and activities to be performed
The objective of the Foundation is to provide free and understandable legal advice, in particular to persons negatively affected by the current COVID-19-pandemic.[1] The Foundation seeks to achieve this objective through:  

  • Conducting client interviews, both oral and written (depending on the communication possibilities of the client and the complexity of the case);
  • Examining the relevant laws and regulations;
  • Examining the relevant court rulings;
  • Preparing the final product: letters of legal advice.

3.2. Public benefit
In achieving the abovementioned objective and corresponding activities, the Foundation aims to serve the public good. More specifically, the Foundation sight aims: to ensure, or have ensured, within the legal category of ‘welfare’, accessible and free (legal) advice for those seeking help. Legal complaints regularly have a negative impact on people’s welfare. By advising clients on these complaints, the Foundation strives to prevent (future) mental, financial and physical problems of its clients and to improve their quality of life. In this manner, the Foundation contributes to improving the well-being of its clients and serves public benefit.[2]

3.3. Strategy
The Foundation’s strategy can be divided into four spearheads: ensuring an inflow of files, raising funds, ensuring the quality of legal advice and improving the quality of legal advice. These aspects will be explained in more detail below.

Inflow of files: the Foundation will try to reach its target group through its website and via social media.[4] To this end, the Foundation will pursue an active social media policy. In addition, the Foundation will take over clients from similar legal consultancy firms in case these institutions are overloaded. 

Raising funds: the Foundation will raise funds through grants and donations. The External Auditors are responsible for obtaining grants and donations on behalf of the Foundation.[3]

Assurance of quality: the quality of the legal advice to be provided by the Foundation is assured by the quality control carried out by a professional with expertise in the corresponding legal field. The Foundation has a permanent database of professionals whom it can consult for further questions on a legal issue and to perform a final quality control before the advice is send to the client.

Improvement of quality: the Foundation will regularly organise workshops and other informative events for its volunteers in order to guarantee the continual improvement of the quality of the legal advice to be provided by them. These might include an informative lecture on a particular area of law or on other important skills, such as lessons on communication with clients or drafting (legal) documents.

3.4. Target group
According to its statutes, the Foundation provides legal advice to people who (especially) need it.[5] The Foundation, according to its statutes, currently focuses in particular on providing legal advice to people confronted with legal questions or complaints as a result of the COVID-19-pandemic.[6] Any complaint related to the COVID-19-pandemic will be considered, but special attention will be given to those groups that have been hit hardest. These include (but are certainly not limited to): tenants, employees and (international) students.

4. Executive Board

4.1. Composition of the Executive Board
The composition of the Board consists of the following positions:

President: the President of the Foundation is responsible for the general affairs of the Foundation and is both its internal and external representative. He/she provides leadership and direction to the rest of the Board and hosts the meetings of the Board.

Vice President: the Vice President works closely and coordinates with the President in directing the Board and its meetings. The Vice President shall perform the duties of the President in his/her absence.

Treasurer: the Treasurer is responsible for managing the assets of the Foundation. This means that the Treasurer is responsible for maintaining and supervising the Foundation’s cash and bank accounts, making and overseeing payments, drawing up an annual financial report and drawing up an (annual) budget.

Secretary: the Secretary is responsible for all correspondence on behalf of the Foundation and shall keep record of that. The Secretary prepares the official documents on behalf of the Foundation and is responsible for maintaining and archiving the relevant documents received and sent by the Foundation. In addition, the Secretary is responsible for preparing (official) reports and minutes of Board meetings.

Commissioner for Internal Relations: the Commissioner for Internal Relations is responsible for the internal affairs of the Foundation. This implies that the Commissioner is the internal point of contact and that the Commissioner is internally responsible for the acceptance, distribution, organisation and supervision of legal requests that are received or accepted by the Foundation. The Commissioner is responsible for and monitors, among other things, the processing times of files and the quality of the legal advice provided.

Commissioner for External Relations: the Commissioner for External Relations is responsible for establishing and maintaining the external contacts of the Foundation. In doing so, the Commissioner will contact (legal) institutions and, if necessary, will visit them. The Commissioner also focuses on establishing the right collaborations with the aim of being able to provide legal advice to as many people as possible and is responsible for finding sponsors for the Foundation. He/she is externally responsible for keeping and enforcing the external agreements made on behalf of the Foundation.

4.2. The current Executive Board
The current composition of the Executive Board is:

Mr L. C. de Korte, Chairman;
Mr Ö. Arikan, Vice Chairman;
Mrs T. Busstra, Treasurer;
Mr A. Larossi, Secretary;
Mrs A.C. van der Ree, Commissioner of Internal Relations;
Mr Q. Rook, Commissioner of Internal Relations;
Mrs L. Elshof, Commissioner of External Relations;
Mrs D. de Groot, Commissioner of External Relations.

The Executive Board decides how the Foundation will achieve its objectives in practice, supported, if necessary, by committees set up by the Board.

5. Volunteers
The Foundation will be fully supported and driven by volunteers in achieving its objectives. There shall be no paid employees working in service of the Foundation. The only compensation volunteers may receive is reimbursement of expenses incurred in providing the legal advice (for example: registered letters, travel expenses, etc.).[7]

6. Financial means
The Foundation will acquire financial means through grants and donations from third parties. It is the task of the Commissioner for External Relations to lobby and obtain subsidies and donations. The Foundation will try to obtain these financial resources from (for example) law firms, legal institutions and the municipality of Amsterdam.

7. Management and use of the assets of the Foundation
The Foundation has a separate bank account in which funds and/or donations can be received. The Treasurer is responsible for managing the assets of the Foundation. The Treasurer will, if necessary, be supported in his/her management of the financial assets of the Foundation by committees established by the Board.

The Foundation expects to spend its financial means on, among other expenses, bank and administration costs, insurance costs, expense claims, and office costs (letters, postage). The Foundation considers these costs necessary to provide its clients with adequate legal advice. Insofar as the Foundation does not use its acquired funds directly for the above-mentioned or similar standing expenses, it will keep these funds as a reserve for incidental expenses or to replace lost donations or subsidies.

8. Use of funds after dissolution of the Foundation
In case the Foundation is dissolved and any funds remains in the bank account of the Foundation, these funds will be donated to a similar public benefit institution (ANBI).[8]

[1] Article 3.1 Articles of Association Prometheus Legal Consultancy Foundation. 

[2] Article 5b clause 3 under a of the Dutch General Tax Act.

[3] For fundraising by the Foundation, see point 7.

[4] For the target group of the Foundation, see section 4.4.

[5] Article 3.1 clause 1 Articles of Association Prometheus Legal Consultancy Foundation. 

[6] Article 3.1 clause 2 Articles of Association Prometheus Legal Consultancy Foundation. 

[7] Article 4.6 Articles of Association Prometheus Legal Consultancy.

[8] Article 14.6 Articles of Association Prometheus Legal Consultancy Foundation.